Governance

Practical rules for how your staff use AI tools

AI Policy and Workflow Controls gives your business a clear set of internal operating guidelines — not legal advice, but practical guidance for safe, consistent AI use.

Discuss AI policy Start with an audit

Price

Priced on scope

Timeframe

1–2 weeks

Who this is for

  • Businesses with staff already using AI tools without clear rules
  • Teams that need to know what data may and may not be entered
  • Organisations with client confidentiality obligations
  • Businesses implementing AI for the first time and wanting a governance baseline

What you receive

Staff know which tools are approved
Staff know what data may not be entered into AI tools
Clear escalation paths when AI output is uncertain
A maintained AI use register
Consistent, auditable AI usage across the team

AI Policy and Workflow Controls is practical internal guidance for businesses that need clear rules around AI tool use — without requiring a full legal review.

Why this matters

Most businesses using AI tools informally have a gap between what staff are doing and what has been approved. This creates risks around client data, business confidentiality, and accuracy of output.

The controls work fills that gap with simple, practical rules that staff can follow without needing legal expertise.

What this is not

This document is practical operating guidance. It is not a legal document, a formal privacy compliance assessment, or a cyber-security review. Where those are needed, GrowIT will identify the relevant specialists.

Typical scope

The output is a short, readable document: an approved tool list, a data-entry rules summary, human review guidelines, and an AI use register template. It is written in plain English so staff can actually use it.

What is included

  • Approved AI tool list
  • AI use register template
  • Data-entry rules (what may and may not be entered)
  • Human review rules
  • Customer-facing use guidelines
  • Staff guidance document
  • Escalation and exception process

Not included

  • Legal advice
  • Formal privacy compliance certification
  • Cyber-security assurance
  • Regulatory compliance advice

Where these areas are needed, GrowIT will identify the appropriate specialists.

AI Policy and Workflow Controls

Priced on scope

Get started

Frequently asked questions

Is this the same as a legal privacy policy?
No. This is practical internal operating guidance, not legal advice. It tells staff what to do in practice, not what the law requires.
Do we need this before implementing AI?
Not necessarily, but it is recommended. Having basic rules in place before staff start using AI tools reduces the risk of data being entered into inappropriate systems.
Can this be combined with an audit?
Yes. The AI Opportunity Audit often identifies governance gaps as part of its findings. The policy and controls work can follow directly from those findings.

Start with the Policy and Controls

You will leave knowing where AI fits, where it does not, what to do first, and what to avoid.

Discuss AI policy View services